By default the purchase order list shows all purchase orders created across all stores, grouped by supplier. Tap All stores to filter by a specific store, or All suppliers to filter by supplier. Search by the order number and the user who requested the purchase order, or filter by status. All columns are also sortable. Tap an order number to view the purchase order information.
Create a purchase order
From the back office, tap the Stock control section in the navigation list then Purchase orders. Tap the 
Purchase order button to create a new purchase order. Specify the:
Supplier - The purchase order will be sent to the supplier
Supplier no./reference - Optional
Order no. - Auto-populated but editable, this number must be unique. You'll use this number to track purchase orders
Deliver to - The store that the stock should be delivered to
Due date - When you wish the stock to arrive at the store. The due date on the purchase order list will appear in red, if the purchase order is still open after the due date
Order stock for - When you wish the stock to arrive at the store. The due date on the purchase order list will appear in red, if the purchase order is still open after the due date
Add products that have reached their re-order point? - If you've set re-order points and re-order quantities for each product, any product that has reached its re-order point will be automatically added to the purchase order
Add products from open backorders? - If your business uses back orders, there may be products on back order that need to be ordered via a purchase order. Select if you wish to include products that are out of stock on open back orders
Create transfer requests? - If you are ordering stock for multiple stores using a single purchase, select to automatically create transfer requests. The purchase order will be delivered to a single location as selected in the Deliver to field. The products will then be transferred to the relevant stores. Ideal for retailers who deliver their stock to a central warehouse
Notes - Optional
Tap the 
Save button. Once saved, a search control will be displayed. Search for the product by name, brand or SKU; all matching results will be displayed. Tap the single or multiple products as required. The products will be added to the table beneath.
Products will be automatically added to the purchase order upon save, if you've chosen to include products that:
Have reached their re-order point
Are on an open back order
- Tap the icon to view the individual back order
The 
icon indicates a transfer request that will be automatically created for that product.
Specify the stock quantity of each product you wish to order. By default, this field is populated with the difference between your on hand quantity and your ideal quantity, but can be overwritten. The on hand quantity on hand is shown for reference. The cost price is also displayed, which is editable; this will not update the cost price of the actual product.
Tap the 
icon to remove a product. In the footer of the table, you can add the delivery fee if applicable.
To confirm and send the purchase order, tap the 
Save and send button, an email dialogue will be displayed. The recipient email address will be auto-populated with the email provided on the supplier details page. The email subject line and content is auto-populated but editable.
Tap Send and the purchase order will be marked as sent. The supplier will receive a purchase order email with a PDF attachment containing the details of the purchase order.
If you wish to save the purchase order for later, tap the 
Save button. To delete the purchase order, tap the 
button and select the 
Delete order option. From here you can also download a PDF of the purchase order, duplicate the order and manually mark the order as sent if you don't wish to send the order using the back office. If you have already sent the order, you can also cancel it from here.
