Purchase orders are created in advance using the back office. Please refer to the purchase order creation article.
Purchase orders can be fully or partially received on the Stock Control app. The Sunmi L2S device is recommended for receipt of purchase orders for speed and accuracy. This device has a built-in barcode scanner. From the app menu or dashboard, tap Purchase orders to view a list of all predefined purchase orders and return order created from the back office, ready to receive or return.
View purchase order list
Tap Purchase orders to view all predefined purchase orders. Search for a purchase order number. Filter the purchase orders by status or supplier. To view active return orders, filter the status to Returning.
Each purchase order tile displays the purchase order number, supplier, due date, total and and status.
Tap a purchase order to begin counting items received. Once all items have been counted and submitted the purchase order tile will not be visible on the purchase order list but can be accessed by enabling Received as a status. By default, Sent and Overdue purchase orders are displayed.
Receive a purchase order
When viewing a purchase order, all products within the purchase order are listed. Each product tile displays the product name, variant details and the quantity expected in the initial -/1 format. The dash indicating the product is uncounted and the 1 being the expected quantity.
Purchase orders are split into 2 tab; Uncounted and Counted. All products start in the Uncounted tab. The orange badge indicates the number of products in each tab.
There are 2 ways to scan products within the app:
Manual scan - Once you've scanned a product, the product is displayed with a modal enabling the user to input the quantity received.
Scan and go - Once you've scanned a product, the product quantity will be automatically updated by one each time the product barcode is scanned.
To enable scan and go mode, go to Settings and enable the scan and go toggle.
You can also search for a product by name, sku, model number or barcode. Search results are listed, tap a product tile to adjust the quantity.
Once stock levels have been adjusted on a product, the product will automatically move to the Counted tab.
- The teal tick means the expected and the counted stock match.
- The amber warning means more stock has been counted than expected.
- The red cross means the counted stock is less than the expected stock.
If there is a quantity mismatch, you'll be asked if you wish to proceed or revert back to the previous count (if you've counted already) or the not counted status (--/1).
Submit a purchase order - All stock received
To submit a purchase order, tap the 
Submit icon and select Submit.
A modal is displayed asking if you wish to Confirm and close. Tap Confirm and close to submit the stock level changes. Stock levels will be updated in the back office and the completed purchase order available to view in the back office.
Submit a purchase order - Stock partially received
To submit a partially received purchase order, tap the Submit icon and select Submit.
A modal is displayed asking if you wish to Confirm partial or Confirm and close. Tap Confirm Partial to update stock levels on the received stock. The status of the purchase order is changed to Partially received. The purchase order remains open for additional stock to be received at a later date. Partially received purchase orders are available to view by filtering to the Partially received status for historical/reference purposes. All changes are reflected in the back office.
Tap Confirm and close to update stock levels on all products. The status of the purchase order is changed to Complete. The purchase order can no longer be edited. Completed purchase orders are available to view by filtering to the Complete status for historical/reference purposes. All changes are reflected in the back office.
Submit a return order
If a return order is generated from a purchase order in the back office, return orders are displayed on the Stock app. Go to the purchase order list and change the Status to Returning. Select a return order, then as you would a purchase order, count the stock to return. Each time an item is counted, you'll be asked to specify the reason from a predefined list before proceeding to the next item.
Notify accountants of POs and ROs
If you wish to notify third parties such as accountant via email when a purchase order is received and a return order is processed, go to back office Settings > Configuration then Purchase order settings. Enable the email accounting option and input the accountants emails.
When a purchase order or return order is submitted, a confirmation modal is displayed, asking if you wish to send the notification by email to the email specified in the back office. The email can be modified from the modal.
View the purchase order in the back office
Once submitted, the purchase order data can be reviewed from the back office. Purchase orders can also be managed from the back office. Please refer to the Manage purchase order article.