Stock movements, quick product add and quick stock level check

Stock levels are automatically updated after every sale, and checking stock in can be recorded using purchase orders. However, if you need to manually check stock in/out, you can do this from the Stock Movements section of the Stock Control App. From the app menu or dashboard, tap Stock movements.

Tap the Add icon to create a new stock movement.

To check in stock, tap Check in stock. Scan a barcode or search for a product by name, sku, model number or barcode. The product will be added to the check in with a default check in quantity of 1. Tap the tile to adjust the quantity. Continue to scan barcodes or search for products to add multiple products to a single check in.

Tap Save to save the product changes on the check in. This leaves the check in open so you can continue to add to it.

Tap Send to submit the stock level changes. Once submitted, stock levels are updated throughout the system and the check in is closed.

A record of the submission is recorded in the Back Office > Stock Control > Stock Movements section. A stock check in/out can also be managed from the back office. Please refer to the Check in/out stock section within the Back Office Stock help centre.

Follow the same process to create a Stock check out. The is the same but in reverse.

Tap Write-off stock. Scan a barcode or search for a product by name, sku, model number or barcode. The product will be added to the write-off with a default check in quantity of 1. Tap the tile to adjust the quantity. Continue to scan barcodes or search for products to add multiple products to a single write-off.

Tap Save to save the product changes. This leaves the write-off open so you can continue to add to it.

Tap Send to submit the write-off. Once submitted, stock levels are updated throughout the system and the write-off is closed.

A record of the submission is recorded in the Back Office > Stock Control > Stock Movements section. A stock write-off can also be managed from the back office. Please refer to the Write-off stock section within the Back Office Stock help centre.

A stock write-off is recommended as this is reflected in the finance report as a loss if the goods can't be returned to the supplier due to theft or damage in store. A write-off report is also available to view in the back office.

Tap Transfer stock. To begin, select the store you wish to transfer the stock to then following the same process of other stock movement types. Scan a barcode or search for a product by name, sku, model number or barcode. The product will be added to the transfer with a default check in quantity of 1. Tap the tile to adjust the quantity. Continue to scan barcodes or search for products to add multiple products to a single transfer.

Tap Save to save the product changes on the transfer. This leaves the transfer open so you can continue to add to it.

Tap Send to send the stock transfer. Once submitted, the stock transfer is generated in the back office.

A record of the submission is recorded in the Back Office > Stock Control > Stock Movements section. The stock transfer has a status of In Transit whilst the transfer is in process due to the time require for the goods to be transported from one location to another.

A stock transfer can also be managed from the back office. Please refer to the Check in stock section within the Back Office Stock help centre.

A list of all open stock movements are available to access at a later date/time. Tap a stock movement tile to view the products within the stock movement. Tap the Filter icon to filter to specific stock movement types:

When viewing a stock movement, scan a barcode or search for the by name, sku, model number or barcode. If scanning, the item will be displayed automatically with a modal to adjust quantity. If searching, a list of relevant results will be displayed.

Search result

Tap a product tile to adjust the quantity

Basic single products can be created directly from the Stock Control App. From the app menu or dashboard, tap Add product.

Scan a barcode to populate the barcode on the new product page or input all details manually. The following details can be added via the Stock Control app. The product is automatically available in the store that you are logged into the app from. If you are a multi-store retailer or online seller, toggle Make available in all stores? for the product to be available to sell in all stores. The quantity assigned on product creation however, is only added to the store you are logged in as.

Tap Send to create the product. Once submitted, the product is generated in the back office and available to sell on the POS. To sell the item online, you'll need to publish the product from the back office manually once you've enhanced the basic product with an image and description.

You can quickly check stock levels for existing products directly from the Stock Control App. From the app menu or dashboard, tap Check stock levels.

Search for a product or scan a barcode to quickly check the stock levels for that item. When searching a generic terms such as a product name, all variants of the product will be displayed, including the stock level of each.

For multi-store retailers, online sellers and supplier stock level feeds, tap the product card, a modal will show stock availability for that product across all locations.